DBMG - Entertainment Expenses
- Overview
Entertainment expenses are expenses that are incurred for entertaining visiting speakers or candidates for positions, holding departmental functions, or other reasons.
Business meal expenses may be billed directly to the university or paid by the employee hosting the event. The meal must be essential to the university’s mission, a business necessity, and involve substantive and bona fide business discussions. Alcoholic beverages cannot be charged to public funds.
- University Policy
Meals are only reimbursable on overnight trips, unless there is documentation that clearly establishes that the meals were provided during overtime work periods or for official business. - Departmental Responsibilites
- Ensuring only appropriate business meal expenses are submitted for reimbursement.
- Ensuring all required documentation is supplied with request for reimbursement.
- Internal Controls
- N/A (not applicable)