DBMG - Fair Labor Standards Act
- Overview
The Fair Labor Standards Act (FLSA) is the Federal law which insures that wages are paid for all hours worked and that all overtime hours, overtime pay and collected unpaid overtime due is paid to wage earners. It requires compensation at least at the current minimum wage rate for exempt and non-exempt employees. It also requires that overtime be compensated for non-exempt employees at a rate of time and one half for all hours worked over 40 in a period of seven consecutive days (workweek). - University Policy
It is the policy of Virginia Tech that employees are not paid for time that they do not work, unless they have earned pay for time not worked under pertinent regulations (such as personal or sick leave).
The seven-day work period for the university is Friday at midnight to the following Friday at midnight. In calculating the total hours an employee works, hours used for leave of any kind including holidays, are not included. All employees of the university are covered by the FLSA, although some individuals may be exempt from its provisions.
- Departmental Responsibilites
- Ensuring employees are aware of the FLSA and corresponding university policies
- Ensuring accurate records are kept on all non-exempt employees in accordance with university requirements
- Ensuring non-exempt employees working more than 40 hours per week are appropriately compensated
- Ensuring non-exempt employees have prior approval to work overtime, or to use earned overtime leave
- Ensuring the web-based leave report for non-exempt employees is reconciled with the Leave & Hours Worked Report (P128)
- Internal Controls
- Personnel actions are properly authorized
- Reconciliations are performed on a timely basis
- Segregation of duties, such that different employees enter and approve personnel actions